Policies & Procedures

Boy Scouts of America

Troop 90

Purpose: The purpose of these polices and procedures is to define leadership positions, program operations and overall management of Troop 90. These policies were first adopted by the Troop Committee on August 15, 1997. These policies may be modified or amended at any time by a majority committee action.

Membership: Any boy (1) who is 10 ½ years old, or (2) who has completed the 5th grade, or (3) who has earned the BSA Arrow of Light Award, but (4) is not yet 18 years old, may join Troop 90 as a youth member. Adults who are 18 years old or older may register as an adult leader.

Youth Registration Fees: A new boy, before he may become a member of Troop 90, must pay a registration fee of $50.00. This applies for any registration, January through December. Registration fees are used to pay council registration fees, one year's subscription to Boy's Life magazine; insurance; advancement and merit badge patches, Class B T-shirt; Troop 90 neckerchief; and miscellaneous program supplies throughout the year.

Annual re-registration for all youth members shall be $35.00 each year. All re-registration fees are to be paid on or before December 31st of each year.

Adult Registration Fees: A new adult must pay a $25.00 registration fee for any registration January through August, $15.00 for any registration September through December. This registration fee is used to pay council fees; one subscription to Troop 90 News; and to provide one Class B T-shirt. Annual re-registration for all adult members shall be $10.00 each year. All re-registration fees are to be paid on or before December 31st of each year.

Transfers: A Scout who transfers in from a pack or troop must pay a $30.00 transfer fee. $1.00 goes to the local BSA council for the registration transfer; $29.00 goes to the troop for insurance, advancement and merit badge patches, Class-B T-shirt, neckerchief, and miscellaneous program supplies throughout the year. Adults who transfer into Troop 90 from a pack or troop shall pay $10.00.

Dues: The troop has no monthly dues.

Attendance: It is the Scout’s responsibility to notify their Patrol Leader or Senior Patrol Leader if any absence can be anticipated. If more than 3 absences are anticipated, the Scout should notify the Scoutmaster. Scouts who hold leadership positions in the troop have specific attendance requirements. (see youth job descriptions). Attendance as well as attitude and participation reflect upon "Scout Spirit" when advancing in rank.

Adult leaders, including Committee Members, are requested to attend a minimum of four (4) meetings per year. Exceptions to this rule made by the committee.

Scout Uniforms: All Scouts are expected to have a complete Class A and Class B uniform. It is the Scout’s responsibility to know which uniform (Class A or B) is to be worn at a particular meeting or activity. The uniform inspection sheet should be used as a guideline for appropriate insignia placement. All adult leaders are encouraged to have and wear uniforms, as well. The Scoutmaster and Assistant Scoutmasters, should "set the example," by wearing the Scout uniform correctly. Previously owned uniforms are often available for boys and leaders.

Troop Discipline: The Scouting program is run by the Scouts. See Leadership Duties - Youth for details on youth leadership responsiblities. Adult leadership is present to counsel, guide and provide new learning experiences for the Scouts. The Patrol Leaders Council (PLC) is responsible for troop program function and disciplinary action. Physical "hazing or initiation," is not permitted. If a Scout refuses to follow the Senior Patrol Leaders direction at any time, the Scoutmaster, Assistant Scoutmaster or Committee Member will counsel the Scout on what is expected of him. If the Scout does not comply, the adult may request his parent be present at meetings or called to come pick up their son from the meeting or outing. Should counseling sessions not succeed in solving behavioral problems, the Scoutmaster may choose one or more of the following consequences: written warning, suspension from one or more Troop activities, suspension or removal from Troop Office (e.g., patrol leader or assistant patrol leader) or forward a written to the Troop Committee showing cause for the Troop Committee to consider having the boy removed from the troop.

Troop Finances: The Committee Treasurer is responsible for all Troop 90 finances. Fundraising events (e.g. Scout-o-Rama, Hike-a-thon, product sales, Pancake Breakfast, Spaghetti Dinners, Good Old Days or 4th of July food booths, car washes, etc.) are held from time to time.

Troop Meetings: Troop 90 meets are most Monday nights from 7:00 p.m. to 8:30 p.m. There are no Troop meetings the third Monday of each month. Each Scout should arrive at the meeting in uniform, at least 10 minutes prior to the start of the meeting, to help with set up and participate in a pre-opening activity.

Troop Meeting Place: Unless other arrangements are made in advance, regular meetings of Troop 90 take place at Chautaugua Hall, located at the corner of Central Avenue and 17th Street in Pacific Grove, California.

Camperships: A Campership fund (scholarship) has been established in the troop to financially assist Scouts. The money in the Campership fund is donated by local businesses in our community. In the event an extended troop activity presents a financial hardship for a Scout, the Scout may choose to request a Campership. A Campership will be considered if the Scout's participation and attendance reflect the standards of a positive and active member of the troop. A Campership will be granted for a maximum of 50% the cost of the activity, unless additional contributions are authorized by the Troop Committee. All Campership requests are considered on an individual basis and are subject to approval from the Troop Committee.

Event Refunds: From time to time a Scout or Adult is unable to attend an event for which he or she has previously made a firm reservation. At times, payment for the event has already been made. Troop 90 encourages those persons to communicate. as soon as possible, if they cannot attend to minimize unneeded food or transportation expenses. The non-attending Scout or Adult will be asked to pay all unavoidable costs that Troop 90 may incur. Troop 90 will attempt to seek refunds, if available, and will apply any reimbursed or avoided expense for the benefit of that Scout or Adult for a future Troop 90 event. However, refund checks or disbursements shall not be made.

Transportation: Transportation to and from meeting places (including camping and other special events) is solely the parent's responsibility. An adult leader or parent will ensure all Scouts have been picked up; however, it is expected the Scouts will arrive and leave on time.

All parents must share the responsibility of transporting Scouts to and from activities and special events. A transportation survey sheet must be filled out when a boy joins the troop. We ask you notify the Activity Chairperson or Scoutmaster of any changes in status in the future.

Two-Deep Leadership: Two registered adult leaders, or one adult leader and a parent of a participating Scout, one of whom must be at least 21 years of age or older, are required for all trips or outings. When an adult leader or parent signs up to attend a camp out or activity and it becomes impossible for the adult to attend the activity it is his or her responsibility to find their own replacement! After they have found a replacement, the adult must notify the Activities Chairperson. This notification should be done as soon as possible, as the tour permit must be changed to reflect the change in adult leadership and transportation information.

Troop Committee: The main responsibility of the Troop Committee is to support the programs of the troop. The committee is made up of parents of Scouts in the troop and by other interested adults. A committee member must be at least 18 years old. Adult leadership and committee positions are recruited from the adult membership. At committee meetings all adults present are invited and encouraged to take part in the issues of discussion, but only registered Committee Members will have a vote in the decisions brought before the committee. All committee positions are normally held a period of one (1) year or until the annual troop re-charter. At the November committee meeting, a leadership review/nominations will be held, and any adjustments in leadership positions will be made at that time. In order to provide the best possible program for our Scouts, all adult leaders are encouraged to attend district/council Boy Scout Leader training when offered. See Leadership Duties - Adult for more detail.

Use of drugs/alcohol: The Boy Scouts of America prohibits the use of alcoholic beverages and controlled substances at encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving the participation of youth members.

Chartered Organization: The Chartered Organization of Troop 90 is the Pacific Grove Rotary Club. The head of the Chartered Organization appoints a representative to the troop. The representative is the liaison between the troop and the chartered organization. That person is known as the Chartered Organization Representative.